International researchers face a distinct set of cultural, social, and financial hurdles that their native-born colleagues often overlook, according to a dedicated session at the Bristol Quantum Information Technologies (BQIT) workshop held earlier this year. The session, part of the annual quantum research gathering, focused on the responsibilities of individuals in creating a more inclusive environment for international colleagues, especially amid rising anti-immigration sentiment and global uncertainty.
The BQIT workshop, now in its 13th year, brings the quantum community to Bristol to discuss advances in quantum technology and foster collaborations. Since 2019, it has included a session on equity, diversity, and inclusion (EDI). At BQIT:26, held from 27 to 29 April and attended by more than 200 people, the two-hour EDI session centered on the difficulties faced by international co-workers and what individuals can do to help. A panel discussion featured three researchers working outside their native countries: Gosia Drewniok, assistant director for international student success at the University of Bristol; Belinda Sharpe, operations director at Duality Quantum Photonics; and Marija Radulović, partnership director at Hartley Ultrafast.
One key point that emerged was how tasks that seem simple to long-term residents—such as finding furniture or accessing healthcare—can be daunting for newcomers. These challenges are rarely considered during hiring and could be eased with more comprehensive onboarding resources that cover out-of-workplace needs. The panel also discussed discomfort around social activities involving alcohol. Those who do not drink, are fasting during Ramadan, or have strict dietary requirements may avoid such events, fearing they will burden others. Yet peers may be willing to adapt if needs are voiced.
Deeper issues included balancing cultural traditions with adapting to a new work environment. The panel stressed that integrating into a new culture should not require changing oneself or fitting in. International and cultural events, alcohol-free gatherings, or even suggesting new activities can help people connect. Although the session took place in the UK, the issues apply globally, especially given the international nature of BQIT attendees. Even UK citizens who have worked abroad face similar challenges, underscoring the value of these conversations.
After the panel, attendees broke into small groups to share experiences and ideas, which were added to a shared online platform. Suggestions included evolving onboarding procedures based on feedback from previous international staff and students, keeping events affordable, and recognizing that those traveling long distances to their home countries may need larger blocks of holiday time. Other factors to consider are cultural differences in working hours, clear expectations for work-life balance, and the hidden time and financial costs of obtaining language and other certifications for visas, permanent residency, or citizenship. International colleagues may also be more vulnerable to scams due to unfamiliarity with systems like rent or guarantor schemes.
Small actions can have a significant impact, such as planning trips well in advance to allow for visa processing, checking in on international colleagues so they do not have to raise issues themselves, and using direct, plain language in professional communication. While some may doubt that such discussions lead to change, the organizers believe all positive change begins with a conversation. As researchers are increasingly likely to work abroad at some point, promoting these conversations now and fostering a culture of shared responsibility may benefit everyone in the future.
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